What is a Final Year Project Report?
The Final Year Project Report (FYPR) reflects the integration and application of concepts learned during your undergraduate study. For the FYPR, you will need to select a specific topic to investigate, identify a focus for your investigation, collect and analyse relevant information to demonstrate:
In terms of structure, organization of information and the use of academic language, your Applied Physics FYPR reflects the conventions of the scientific writing genre.
Your FYPR details and explains the outcomes of your research which, under Capstone Project requirements, might be a research (simulated) experiment, a performance, a design of products and systems, a study based on theoretical inferences, analyses or deductions, or mathematical calculations. FYPRs submitted for this project have belonged to one of the following categories:
The macro structure of each of these categories of FYPRs varies, with differences in the type and number of sections included. You should familiarise yourself with departmental conventions for research papers before you start drafting your own report. Your lecturer may also specify the different sections you need to include in your FYPR.
The following section outlines the defining characteristics of a computer simulation-based FYPR. If your FYPR belongs to one of the other two types, please go the relevant Genre Guide on this website.
Part 1: The macro-structures of a computer simulation-based FYPR Computer simulation-based FYPR
Rahmandad and Sterman (2012) explain that in simulation experiments, a model is set up and simulation run(s) are conducted to generate numerical results. Detailed description of all steps involved in the process should be provided to ensure that every reported simulation experiment can be repeated and results reproduced to reflect consistency with reported results within an accepted range of computational error. Simulation research requires compliance with reporting requirements, which can be categorized as Minimum or Preferred Simulation Reporting Requirements (MSRR/PSRR). These two concepts are explained in further detail in the Results and Discussion section.
The rhetorical organization of this type of FYPR is illustrated below, using one example student paper in this category, which uses computer programming to investigate the simulation of fractal objects such as landscapes.
Table 1: The macro-structure of computer simulation-based FYPRs
Major structural components |
Corresponding chapters in the example FYPR |
Communicative purposes |
ABSTRACT |
|
To summarise the research and inform the reader about the purpose and relevance of the paper |
INTRODUCTION |
Chapter 1 Introduction 1.3 Organisation of the report |
To introduce the background of the phenomenon under investigation |
BASIC MATHEMATICAL KNOWLEDGE |
Chapter 2 Mathematical background |
To introduce relevant mathematical concepts and knowledge for simulation analyses |
METHOD OF CALCULATION AND SIMULATION RESULTS |
Chapter 3 |
To present and explain the main algorithms or equations and related variable values, and comment on the results of computer simulation research when different algorithms are programmed. |
MODIFICATIONS AND OTHER ELEMENTS AND EFFECTS |
Chapter 4 |
To discuss other elements and effects which are important to construct the scene and the modifications in computer programming. |
CONCLUSION |
Chapter 5 Conclusion |
To summarise main simulation research findings, reflect on the use of the algorithms, point out the limitations of the simulated research and directions for further research |
References |
|
To include a list of sources cited in the study |
Part 2: The sections of a computer simulation-based FYPR
While the previous section has focused on outlining the macro-structure of computer simulation-based FYPRs, the following section outlines important aspects of the different sections of a FYPR in this category of research report in more general terms.
Title
Note: This is not a section, but an important organisational feature of your report
The purpose of a title is to communicate the main focus of your paper. The title should:
You should consider revising the title after your report is ready, as this is when you will have developed a good idea of the paper and can summarise its focus in a few key words more effectively than at the start of your project. Here are example titles from two student FYPRs in the computer simulation-based category:
High Q factor in Small Size Whispering Gallery Mode The Simulation of Fractal Mountains |
Abstract
This section, which follows the title and precedes the Acknowledgements section, provides a succinct summary of the content of your research paper and is intended to provoke the reader’s interest in reading further. As you will have a comprehensive idea of your research at the end of the process, this section should be written when the project has been completed. An effective abstract should be self-contained – unless the study follows on from previous research. It should focus on your research process and its findings and be limited to conveying the most essential information about your report. It should also be clear and concise, and not include specialist terminology unless absolutely necessary. Abstracts could be in the format of a single paragraph, or include sub-sections that parallel the outline of the report. Typical subsections are:
You should check with your supervisor to determine which format you are required to follow for this section of your FYPR.
Typical moves in an abstract
The following table outlines the typical moves/key elements in an abstract, with example extracts from a student FYPR in this category to highlight each move.
A summary of the problem/phenomenon being investigated and the rationale for the investigation |
Optical resonators play an extremely important role in modern optics, being fundamental not only in any laser device, but also as an optical filtering and tools for very accurate measurements and for nonlinear optics experiments. However, bulk optical resonators have a number of limitations due to their size, weight, alignment and stability problems. Most of these problems were overcome by integrated ring resonators electromagnetic whispering gallery modes. It has many unique properties, such as ultra-high Q-factors, low mode volumes, small sizes of resonators supporting them and operation at optical and telecommunication frequencies of light. This makes whispering gallery modes ideally suited for many applications. |
A brief description of the research design/process |
In this report, the mode wavelengths, Q factors and field patterns from that the resonances are calculated from the Maxwell equations. Due to the complicated calculation of Eigenvalue equation, a Matlab program as a solution for the complex resonance frequency. However, it needs a good estimation of starting point. In non-metallic whispering gallery mode, high Q factor can be achieved for micro-size, but not for nano-size. |
A short summary of key data |
Not provided in this FYPR but the following extract from another student FYPR exemplifies this aspect: |
A summary of main findings and significance of project |
It is found that high Q factor whispering gallery modes can be achieved by confining isolation and metallic layers. The metallic layer can enhance the mode confinement and high Q factor for transverse magnetic (TM) modes. But transverse electric (TE) modes are suffered by the metallic absorption, so the mode confinement and Q factor are limited. An optimized thickness of isolation layer should be introduced between resonator and metallic layer to enhance the Q factor in TE modes. |
Acknowledgements
In this section, which follows the Abstract, you should acknowledge the assistance provided by your department, supervisor(s) and PhD students, and also any technical support provided by relevant staff/centres at the University. Here is one example Acknowledgements section from an FYPR. Note that pseudonyms have been used in the example.
Acknowledgements I would like to acknowledge the support of the Department of Applied Physics, the Hong Kong Polytechnic University, in particular, my supervisor Dr. Albert Dickinson and his PhD student, Joanne Wang for their continuous guidance and support. |
Table of Contents
This section informs the reader about the structure of the paper. In this section you should:
An example of a Table of Contents page from one computer simulation-based FYPR is provided below.
Introduction
Although the Introduction is placed at the beginning of the entire report and has a key role in providing a background for the research, it should be revisited after the report is complete and revised to ensure it is relevant to the rest of the work in terms of logic, content and flow. If your research report is computer simulation-based, you should:
For example, in one FYPR in this category on the high Q factor in small sized whispering gallery mode, the Introduction explains whispering gallery mode, quality factor and mode volume. These three theoretical concepts underpinning the simulation research are explained and defined in terms of their fundamental characteristics and relevant mathematical formulae. You may refer to the extract below which features the Introduction section of this computer simulation-based FYPR to identify the moves detailed above.
FYPRs in this category usually include a separate literature review section, where the emphasis is not on reviewing relevant literature but on providing details of the simulation including the methods of calculation, the equations, algorithms and formulae used in the calculations. This chapter/section is generally entitled ‘Methods of Calculation’.
Methodology
In the methodology section of a simulation-based FYPR, you should provide details of the research design, how you are going to apply it and justify your approach so that anyone interested in your study can replicate it. You should:
Source: The above information about the Methodology section is based on input from Rose, Spinks and Canhoto (2015).
Below is an example Methodology section from a student paper.
Note: Some features of the Methodology section as outlined above may not be present in the following extract.
Results and Discussion
The Results and Discussion section is the most important section of your report as this is where you present your findings and explain their significance. The main purpose of writing up your Results section is to inform your readers about what you observed and found during the research process. You will need to present your key findings in a factual, strategic and systematic manner, such that they provide a framework for your discussion section. In the discussion section, you need to refer to your results, interpret what they mean and make claims about your findings, that is, explain to the reader how you believe your claims can be understood/interpreted
Approaches to presenting the findings and reporting on their implications vary across departments. In some, the ‘results’ and ‘discussion’ sections are presented independently, while others take the approach of presenting results and analysing their implications within the same chapter. In either approach, the interpretation of findings (discussion) ends with an outline of the practical implications of the research and an acknowledgement of possible limitations. A separate chapter is then used to present concluding observations – the ‘Conclusion’ – and outline recommendations for future research – ‘Recommendations’. As with other sections, it is important you consult your supervisor to determine departmental conventions about the format of this important section.
In simulation-based studies, reporting guidelines need to be strictly followed to ensure reproducibility of research. These guidelines include Minimum and Preferred Simulation Reporting Requirements (MSRR/PSRR) as outlined below:
MSRR refer to detailing materials used and procedures followed and include
PSRR refer to information that facilitates the assessment of results beyond the minimum requirements and include
In addition to the specific requirements outlined above, it is important to:
Research Objectives listed |
Sub-section headings used in Results and Discussion chapter |
|
4.1 Enhancement of photocatalysis efficiency for bulk reactors |
|
4.2 Enhancement of photocatalysis efficiency for microfluidic reactors |
|
4.3 Degradation of P3HT by TIO2 and possible solutions. |
The strength of your conclusion will depend on how the discussion is developed. If each sub-section in the discussion clearly develops one main aspect, it makes it easier for you to extract these points and form your Conclusion.
The following extract represents a Results and Discussion section from one computer-simulation based FYPR.
Language use in the Results and Discussion section
This sectionoutlinespatterns of language use in terms of use of tenses and tentative language expressions.
Choice of verb tenses
In a computer simulation-based FYPR, you need to present the results of your simulation analysis, and interpret the significance of your findings. The present tense is most frequently used in this section, except when referring to completed processes/procedures. The following extract from an FYPR in this category exemplifies the tenses used when presenting and interpreting results.
The following extract from a Results and Discussion section is taken from an experiment-based FYPR. Compared with the above extract, which predominantly uses the present tense, the following extract from a computer simulation-based FYPR uses a combination of present, present perfect and past tenses to present and interpret results. The extract also features hedging expressions to interpret the significance of results and the past tense to refer to completed procedures/phenomena that have already been observed.
Possible solution for P3HT degradation |
Language for Interpreting facts and making claims
In this section, you need to explain to the reader how you believe your claims can be understood/interpreted. During this process, you need to present your claims tentatively to avoid being criticised/challenged about the nature of your interpretations. The use of hedging expressions (which is covered in Part 4 of this document) allows you to limit the nature of claims you have made and make them more tentative.
Conclusion
This section emphasizes the unity of the main themes of your research project and summarises the contribution of your research. In this section, you should:
References and Citations
Appendices
This section of your report includes supplementary material that the reader will find useful to understand the development of your project. Some useful reminders for this section are:
Part 3: Points to note when writing the Final Year Project
Part 4: Language features of scientific research writing
Hedging
Researchers shift between using assertive language when describing facts and tentative language when making claims about their findings. This ensures their writing will not be labeled inaccurate or based on incorrect assumptions. You can use tentative statements, limiting words, modal verbs and hedging verbs as the table below shows.
Tentative language techniques |
Examples |
Tentative statements |
Tends to, suggests that, appears to, would seem to |
Limiting words |
Possible/possibly, probable/probably, likely |
Modal verbs |
May, may be, might, might be, might have been, could, could be, could have been, would, would be, would have been |
Hedging verbs |
Appears, suggests, indicates |
Examples of tentative language from a computer simulation-based FYPR:
Note: In general, the incidence of tentative expressions using hedging expressions appears to be rather low in computer simulation-based FYPRs as they utilize mathematical formulae and computer programmes, leaving little room for accounting for the probability of results observed. In experiment-based FYPRs, the following examples of tentative language use have been noted.
Academic language
Your report is a formal document and hence it is important to use formal language and avoid informal language forms. The following table lists informal examples of common language forms and provides formal alternatives.
Language forms |
Informal example |
Formal equivalent |
Phrasal verbs |
Look at |
Examine |
Contractions |
Don’t |
Do not |
Colloquial expressions |
A lot of |
Extensive / numerous |
Informal language |
Big problem |
Major problem/drawback/contentious issue |
Vague expressions |
Good report |
A well-organised report |
Informal verbs |
Got |
Obtained |
Objective writing
Academic writing should be as objective as possible. Subjective and strongly emotional language such as ‘fantastic, wonderful, lovely, absolutely’ should be avoided. Objectivity can be enhanced through techniques such as:
Hedging:
This refers to the use of tentative language to make one’s writing less assertive and tone down any inherent subjectivity, as the following example shows:
By designing a double-layer structure of P3HT/TiO2, with PH3T as either the top or the bottom layer, the experiment shows that P3HT could enhanceTiO3’s performance in methyl blue degradation under sunlight.
Avoid definite expressions such as clearly, obviously, without a doubt, certainly, undoubtedly, definitely, there is no doubt that, absolutely.
Passive constructions
These structures tend to make the writing information focused and thus more objective than active constructions, which emphasise the person taking action.
Two main algorithms – either random or regular – for generating fractal landscapes are discussed in Chapter 3.
Neutral language
The use of emotional language - adjectives and attitudinal expressions reflecting opinions and attitudes conveys subjectivity, and must be avoided in academic writing.
Attitudinal expressions are only used in the Introduction/Literature review sections to highlight the lack of attention in research to a specific aspect of study, to emphasise the contribution of the writer’s own research to the field by drawing attention to the lack of attention to that aspect in previous studies.
Source: Mitarai, N. & Nakanishi, H. (2004), ‘Linear stability analysis of rapid granular flow down a slope and density wave formation’, J. Fluid Mech. 507, 309–334.
Nominalisation
Nominalisation – the use of a noun phrase generated from another word class, usually a verb – is an integral feature of scientific writing. Other word classes include adjectives and nouns. In this process, nouns (things, concepts or people) replace verbs (actions or events). This technique helps you to:
Read the following extract from a student paper.
Here is one possible nominalised version:
The message in the nominalised version is more concise and less confusing than that of the original version.
Use of tenses
Conventions for the use of tenses vary across disciplines. You should refer to journals and other publications in your field to become familiar with the tenses used in your discipline. Your tutor or lecturer’s recommendations and even your study guides are good starting points. However, the section of your report also can determine the choice of tenses used, as the following table shows.
Section of report |
Tense commonly used |
Rationale for use |
Examples from experiment-based and computer simulation –based Applied Physics FYPRs |
Introduction |
Present/ present perfect |
To present facts when detailing background information / to refer to ongoing research |
Industrial sewage contains toxic organic pollutants. |
Literature review |
Present tense
Past tense |
To indicate research findings are still relevant
To indicate a gap in previous research or show that the research is no longer relevant |
As this electron-pair is generated, a series of reactions are generated for the degradation of organic pollutants [2,3]. |
Methodology |
Past tense
Present tense |
|
P3HT was initially dissolved in chloroform with a 30g/ml concentration. In radial mode 1, increasing angular mode gives a large rise in the Q factor. This can be explained in Fig 5 (a). |
Results |
Past tense
Present tense |
To refer to results obtained
To refer to figures, tables and graphs |
The empty sample (glass) reflected the lowest degradation efficiency. In the TE mode, the calculated mode wavelengths and Q factors versus the angular mode number are plotted in Fig.6 (a) and (b) respectively. |
Discussion |
Present tense
Past tense |
To explain significance of results, to interpret results To summarise findings |
The Q factor in both TM mode and TE mode decreases as the thickness of the outer layer increases. |
Conclusion |
A combination of tenses |
To highlight completed research and identify directions for further research |
In terms of TiO2 (top)/P3HT (bottom structure, photcatalysis efficiency would saturate when the thickness of TiO2 reached a certain level. The positive effect of P3HT’s assistance was also confirmed in microfluidic devices. In addition, the experiment shows that the machinery dispensing method could enhance TiO2 performance. |
Table adapted from http://www.monash.edu.au/lls/llonline/writing/science/index.xml
Extracts chosen from student papers: Department of Applied Physics, Hong Kong Polytechnic University
Note: The example extracts featuring different tenses have been taken from experiment-based and computer simulation-based FYPRs.
www.monash.edu.au/lls/llonline/writing/science/7.1xml is an excellent resource for understanding how the choice of verb tenses in scientific writing can convey particular academic meanings.
For an extensive discussion on language features of scientific reports, you are advised to refer to the above resource from Monash University, as it explains each language feature with detailed examples. This resource is also invaluable for information about the different stages of report writing (planning, drafting and finalizing your report) and compiling a coherent, unified text.
Use of abbreviations
When you plan to use an abbreviation, you need to introduce it by first writing the word or term completely, followed by the abbreviation within parentheses. For example, if you were to use the abbreviation “TEM” you would do so as follows:
Transmission Electron Microscopy (TEM)
Key points to remember when using abbreviations are:
Collocation
Collocations are understood as words that go together, which are features of habitual and natural language use. In academic English, four grammatical categories are noted:
(Paterson, 2013)
The following example illustrates an incorrect example of collocation use:
Unique material is needed for a deeply investigation.
Unique material is need for an in-depth investigation.
In the second sentence, ‘deeply’ is replaced by ‘in-depth’ which is an appropriate collocate of ‘investigation’. For help with correct usage of collocation, you are advised to consult collocations dictionaries, such as Oxford Collocations Dictionary for Students of English and PolyU’s on-line corpora such as Corpus of Research Articles (http://rcpce.engl.polyu.edu.hk/RACorpus/). Another way is to make use of a corpus for generating concordances giving contextualized examples of the term.
Part 5: Common language errors noted in students’ FYPRs
The following table includes examples of common errors noted in student papers. The examples are a representative sample and are not to be viewed as a complete list.
Error type |
Example from student paper (possible options in brackets) |
Word choice |
It was noted that the addictive Thiourea plays an important role… (additive) |
Tense |
After producing those samples successfully, we conduct some characterization involves (conducted, involving) |
Modals |
The experiment shows that P3HT could enhance (can) |
Subject-verb agreement |
MoS2 is a compound that having unique properties (that has unique properties) |
Academic language (Subjective expressions) |
______ has always been a popular research topic (extensively-researched topic) |
Hedging |
This experiment has proved that…(suggests/demonstrates) |
Phrasing |
Gold nanorods have a biological compatibility, it is capapble to enter many type of cell without emerging any immune response. |
Coherence |
In the analytical part, different options are used. (What was the focus of the analysis? What are the options?) |
Verb forms |
… and to excite its electrons (and excite) |
Topicalisation |
For TiO2 (top)/P3HT (bottom) structure, the degradation efficiency was also related to the thickness of the TiO2 layer. |
Use of articles |
Experiment proved that this procedure could improve the substrate quality and enhance its photocatalysis efficiency. |
Part 6: Formatting guidelines for FYPR reports
(courtesy of Dr. Xuming Zhang, Department of Applied Physics, HK Polytechnic University)
Title Should Be in Bold, 18-Point Type and Centered
Author name(s) 10-point type, centered and bolded
Author affiliations
E-mail address: (8-point type, centered, italicized)
Abstract: Justify the paragraph (on both right and left), and use 10-point Times New Roman font. Your abstract should state the problem, the methods used, the major results and conclusions.
1. Introduction to main text format and page layout
The first line of the first paragraph of a section or subsection should start flush left. The first line of subsequent paragraphs within the section or subsection should be indented 0.62 cm (0.2 in.).
Paper size should be A4 format 21.0 cm × 29.7 cm (8.27 in. × 11.69 in.) with 2.54 cm (1 in.) margins on all sides. The point size should be 10-point and font should be Times New Roman. The submission should be no more than one page.
2. Figures and tables
Figures and tables should be centered (except for small figures less than 6.6 cm or 2.6 in. in width, which may be placed side by side) and located inside paper margins. Table captions (10-point font) should be centered above tables, and figure captions (8-point font) should be centered below figures (for example, “Fig. 1. Near-field”).
3. Equations
Equations should be centered, and equation numbers should only appear to the right of the last line of the equation, in parentheses. For long equations, the equation number may appear on the next line.
4. References
References should appear at the end of the paper in the order in which they are referenced in the body of the paper. The font should be 8 point, and the references should be aligned left.
Within the main text, references should be designated by a number in brackets [1], and they should be followed by a comma or period [2]. Two references cited at once should be included together [2,3], separated by a comma, while three or more consecutive references should be indicated by the bounding numbers and a dash [1–3].
[1] M. Rahmani, B. Lukiyanchuk, T. Tahmasebi, Y. Lin, T. Liew, and M. Hong, Appl. Phys. A Mater. Sci. Process. 107, 23-30 (2012).
[2] Author(s), "Title of paper," in Title of Proceeding, (Institute of Electrical and Electronics Engineers, New York, 1900), pp. 00-00.
[3] Author(s), "Title of paper," in Title of Proceedings, Name(s), ed(s)., Vol. XX of OSA Proceedings Series (Optical Society of America, Washington, D.C., 1900), pp. 00-00.
(courtesy of Dr. Xuming Zhang, Department of Applied Physics, HK Polytechnic University)
Using EXCEL or Origin to plot the curves is recommended.
FIGURE 2 Comparison of the position shifts of the real pivot and virtual pivot at different rotation angles. Pivot shift (a) in the x direction and (b) in the y direction.
Useful resources
https://owl.english.purdue.edu/owl/
https://ceprofs.civil.tamu.edu/ssocolofsky/downloads/paper_how-to.pdf
http://aeo.sllf.qmul.ac.uk/Files/Nominalization/Nom%20LOC.html
www.monash.edu.au/lls/llonline/writing/science/7.1xml
http://rcpce.engl.polyu.edu.hk/RACorpus/
References
Rose, S. Spinks, N. and and Canhoto A. I. (2015). Management Research: Applying the Principles. London: Routledge
Rahmandad, H. and Sterman, J.D. (2102) Reporting guidelines for Simulation Based Research in Social Sciences. System Dynamics Review, Volume 28, Issue 4, p. 396–411.
Copyright 2015 – 16 @ Literacy in the Disciplines
This website has been developed as part of the UGC funded project, "Supporting and developing students’ English literacy practices in the disciplines” which is funded by the University Grants Committee’s Competitive Funding Scheme on Teaching and Learning for the 2012-2015 triennium. This inter-institutional literacy project aims to examine the provision of English literacy across three broad disciplines in Hong Kong tertiary institutes, namely Social Science, Science and Engineering in the participating institutions that include the Hong Kong Polytechnic University, City University of Hong Kong and the Hong Kong Baptist University. The website consists of a comprehensive support system to help provide a stimulating learning environment for students, content and language teachers. It also aims to help teachers become conversant with disciplinary genres and the linguistic and pedagogical resources suitable in a second language learning environment. The resources on this website will be open to and shared by all tertiary institutions in Hong Kong and beyond.